Privacy Policy

---

1. Introduction
At Ay Tufan Legal Consultancy Ltd, we are committed to respecting and protecting your privacy. This privacy notice outlines how we collect, use, store, and share your personal information and your rights under applicable data protection legislation.

2. About Us
Ay Tufan Legal Consultancy Ltd is a company registered in England and Wales. Our registered address is Flat 31, Aphrodite Court, 15 Dollis Valley, EN5 2GH, London, United Kingdom.

3. Purpose of This Notice
This notice explains how we handle your personal data—what we collect, why we need it, how it is safeguarded, and how you can exercise your data protection rights.

4. Understanding Personal Data
Personal data refers to any details that can be used to identify a person, whether directly (e.g., name) or indirectly (e.g., IP address or identification numbers). It includes both clearly identifiable information and more technical data.

5. Your Data Protection Rights
As a data subject, you have the right to:

• Receive transparent information about how your data is used.
• Request access to the personal data we hold about you.
• Ask for inaccuracies in your data to be corrected.
• Request the deletion of your data where it is no longer necessary.
• Limit how your data is processed.
• Object to particular data uses.
• Request your data in a portable format.
• Not be subjected to automated decision-making without human oversight.

If you have concerns or wish to exercise any of these rights, please contact us at the address provided in Section 13.

6. What Information Do We Collect?
Depending on the nature of our relationship, we may collect the following:

• Full name
• Contact details (email, phone number)
• Residential addresses (current and previous)
• Personal identifiers (e.g., National Insurance number, passport information)
• Biographical details (e.g., date of birth, gender, family data)
• Employment, legal, or financial information as necessary

In certain instances, we may receive personal data from third parties, such as:

• E-Government portals 
• UK criminal records agencies (e.g., ACRO)

7. Legal Basis for Processing
We only process your personal data when we have a valid legal basis to do so, which includes:

• Fulfilment of a contract
• Your explicit consent
• Compliance with legal or regulatory obligations
• Legitimate business interests (where your rights and interests do not override ours)

8. How We Use Your Data
Your information may be used to:

• Deliver our legal consultancy services
• Communicate with you
• Maintain accurate records
• Meet regulatory requirements
• Process payments or refunds
• Prevent fraud or misuse of our services
• Notify you of updates, deadlines, or legislative changes that may impact you

9. Data Retention
We retain personal data only as long as necessary for our services and to comply with applicable legal requirements. Generally, this is between one and five years from the date our services conclude.

10. Data Transfers
While we aim to store and process your data within the UK, we may use providers that operate internationally. In such cases, we ensure your data is protected through:

• Transfers to countries with adequate protection levels (as recognized by UK authorities)
• Data protection agreements or standard contractual clauses

11. Sharing of Information
We do not sell or rent your information. We may share your data with trusted third parties solely to perform functions on our behalf, such as:

• Document translation or certification services
• Governmental or legal bodies
• Payment processors or courier services All third parties are contractually obligated to keep your data secure and confidential.

12. Security Measures and Disposal
We safeguard your data through:

• Secure electronic systems and password-protected files
• Locked cabinets for hard-copy documents
• Limited staff access based on confidentiality agreements
• Secure destruction methods once data is no longer required

13. Your Rights and How to Contact Us
To exercise your rights or to make a data request, please contact:

• Email: info@aytufanlegal.com
• Phone: +44 77 32 77 80 91
• Post: Flat 31, Aphrodite Court, 15 Dollis Valley, EN5 2GH, London, United Kingdom

14. Updates to This Notice
We may update this notice periodically to reflect changes in the law or our operations. The latest version will always be available on our website at: www.aytufanlegal.com